Ghana: invitation to tender for electrical materials

1. Scope of service

The goods to be provided are as captured but not limited to the below table. Kindly note, this will be a Framework of Agreement and that it will be an order, as and when there will be a need for such items by the authority.

2. Electrical materials

Waterproof Single Bell switch (IP66)

40W Circular bulb

Heat wireless Alarm

7.6x450mm Cable tie pack

250W Direct bulb

20Amp RCBO Schneider breaker

10Amp Single Switch IP66

6W LED pin bulb white

Alarm Controller switch

7.6x500mm Cable tie pack

250W Mercury bulb

20Amp MCB 3pole Schneider breaker

Pull cord switch

6W LED starter bulb white

20mm PVC 2-way conduit box

9.0x650mm Cable tie pack

4x4 Metal Junction box IP66

32Amp MCB Schneider breaker

Shaver light complete

5W LED (RED) starter bulb

20mm PVC 3-way conduit box

IP 66 Single pole switch

4x4 PVC Junction box

63Amp MCB Schneider breaker

Electrical Bell switch

6W LED E14 candle bulb

20mm PVC 4-way conduit box

6Amp Ceiling switch (surface 2way)

63Amp HRC Fuse

63Amp 4pole MCB Schneider breaker

One gang-two way switch

6W LED spot light pin bulb

20mm PVC angle conduit box

16x16mm PVC Trunking

1.5mm2 stranded conduit cable(brown)

100Amp RCCB, 300mA breaker

Two gang-two way switch

5.5W LED Energy bulb screw

25mm PVC straight conduit box (2way)

16x25mm PVC Trunking

1.5mm2 stranded conduit cable(blue)

18W LED Panel light complete

Three gang-two way switch

15W Blue Energy saving bulb

25mm PVC 90* conduit box

25x40mm PVC Trunking

1.5mm2 stranded conduit cable(yellow & green)

18W LED Circular Ceiling light complete IP55

20Amp 2pole AC switch

7W White Energy saving bulb

25mm PVC one way conduit box

50x100mm PVC Trunking

2.5mm2 stranded conduit cable(brown)

50W LED Security light

13Amp Double socket outlet

35W Halogen pin bulb

25mm PVC Tee way conduit box

100x100mm PVC Trunking

2.5mm2 stranded conduit cable(blue)

100W LED Security light

13Amp Single socket outlet

50W/240V Halogen bulb

Plastic Enclosure (2 - 12) ways

3-Compartible PVC Trunking

2.5mm2 stranded conduit cable(yellow & green)

50W LED Security flood light

20Amp 2pole Water heater switch

55W 2Gill-4pin energy saver (Biax L)

3x3 Metal conduit box

20W fluorescent choke

4mm2 stranded conduit cable(brown)

100W LED Security flood light

45Amp Cooker control unit

36W 2Gill-4pin energy saver (Biax L)

3x6 Metal conduit box

40W fluorescent choke

4mm2 stranded conduit cable(blue)

20Amp AC 4pole Isolator

3x6 PVC Patress box

30W T4 slim line fluorescent fitting complete(T430)

4” Extractor fan

13W Choke

4mm2 stranded conduit cable(yellow & green)

32Amp 4pole Isolator

3x3 PVC Patress box

14W T5 slim line fluorescent fitting complete

6” Extractor fan

20W S2 Starter

6mm2 stranded conduit cable(brown)

600 x 600 LED Panel light complete

3x3 PVC Blank plate

16W 2D-4pin bulb

9” Extractor fan

40W S10 Starter

6mm2 stranded conduit cable(blue)

600 x 600 LED Emergency kit

3x6 PVC Blank plate

16W 2D-2pin bulb

4” Xpelair Axial extractor fan

6 -9W LED Driver

6mm2 stranded conduit cable(green & yellow)

600 x 600 LED light metal mounting kit

3x3 Blank plate with flex outlet

28W 2D - 2pin bulb

9” Vent Axial In-line flow fan

8 -12W LED Driver

10mm2 stranded conduit cable (Red, Yellow, Green, blue, green & yellow)

3W LED Emergency light

Circular PVC cover plate

28W 2D - 4pin bulb

20mm PVC conduit pipe

8 -18W LED Driver

16mm2 stranded conduit cable (Red, Yellow, Green, blue, green & yellow)

13W Recess light

9W (ES) Screw energy saver bulb

T5 8W fluorescent Cabinet light complete

20mm PVC adaptor

18 -24W LED Driver

2Core 2.5mm2+earth FP Cable coils

50W LED Spot light fitting

9W (BC) Pin energy saver bulb

T5 8W fluorescent Cabinet bulb

M25 x 1.5 PVC Glands

24 - 36W LED Driver

2Core 1.5mm2+earth FP Cable coils

G9 LED bulb

20W (ES) Screw energy saver bulb

Porcelain Screw lamp holder

PG 16 PVC glands

20W 2ft fluorescent tube

2Core 4mm2+earth FP Cable coils

G LED bulb

20W (BC) Screw energy saver bulb

Electronic Photo cell

PG 13.5 PVC glands

40W 4ft fluorescent tube

Pack of PF cable saddles

10W/12V Halogen bulb

26W - 2pin energy saver bulb

Xpelair ceiling fan

20S Brass Metal cable glands

T5 2Ft fluorescent tube

1.5mm2 x 3core flexible cable coil

100W/240V Halogen bulb

26W - 4pin energy saver bulb

Ceiling rose

25L Brass Metal cable glands

T5 4Ft fluorescent tube

2.5mm2 x 3core flexible cable coil

1500W/240V Halogen bulb

13W - 2pin energy saver bulb

Plastic lamp holder

13Amp Spur unit fuse/switched

T5 5Ft fluorescent tube

6Amp RCBO Schneider breaker

Earth Bonding clips

13W - 4pin energy saver bulb

Ceiling Fan Complete

13Amp Spur unit fused only

2FT Single Diffuser fitting complete IP66

16Amp MCB Schneider breaker

Roll of Insulation tape ( Red, Yellow, Green, Blue, Black, Yellow & Green)

18W - 2pin energy saver bulb

13Amp plug

4.8x200mm Cable tie pack

2FT Double Diffuser fitting complete IP66

16Amp RCBO Schneider breaker

MK Motion sensor

18W - 4pin energy saver bulb

15Amp Round plug

4.8x370mm Cable tie pack

4FT Single Diffuser fitting complete IP66

20Amp MCB Schneider breaker

42W - 4pin energy saver bulb

Smoke wireless Alarm

7.6x300mm Cable tie pack

4FT Double Diffuser fitting complete IP66

25Amp MCB Schneider breaker

3. Premises

The location and premises at which the service provider will be required to deliver goods is at the British High Commission (BHC) in Accra. The full address will be provided after the contract has been awarded.

4. Customer care

The service provider shall follow best practice principles in their contact with the BHC. This includes, but is not limited to that:

all staff under the duty of care of the service provider must wear an identity card at all times when in the premises of the BHC or its properties

staff shall work as quietly as possible and take steps to minimise disruptions

the service provider will adhere to times set for delivery of items ordered and if due to unavoidable circumstance, shall inform the BHC within 24 hours on a rescheduled date and time to complete the delivery

the service provider shall provide a system for the BHC to raise complaints and respond to the same within the agreed Service Level Agreement time frames

5. Security and Access

The supplier and their team members delivering the items within the grounds of the authority shall observe the security regulations that are in place and wear and display at all times, the security pass that has been issued.

The vendor’s team on this project will be required to undergo a security check by the security team of the authority before commencing work within the grounds of the BHC. Under no circumstance will uncleared members be permitted to conduct work on site. The vendor’s team shall also be subject to personal security checks, both upon entering and leaving the BHC. Any loss of a security pass must be reported immediately to the security helpdesk.

You should provide details of any vehicle that would require access to offload materials or equipment. The vehicle is subject to a security check, including by an explosives detection dog. Any vehicle entering the grounds must observe the speed limit, which is 10km per hour.

Access to the authority’s premises is only permitted upon prior approval of at least 24 hours notice. The contractor must confine his staff to the areas of working only.

6. Personal protective equipment

The service provider will:

supply all staff under its duty of care with appropriate Personal Protective Equipment (PPE) to conduct their work in full compliance with Health & Safety procedures

ensure all necessary PPE and tools shall be safe to use and well maintained and serviced

ensure that PPE consists of:

a coverall

rubber boots

rubber gloves

chemical splash proof goggles or glasses

a respirator

7. Review meetings

The service provider shall be required to attend quarterly meetings with the BHC to review the running of the contract and to resolve any contractual issues.

8. Health and safety

The BHC expects all staff and staff working on the Diplomatic Estate to observe the Foreign, Commonwealth & Development Office Health and Safety policy, the Foreign, Commonwealth & Development Office Electrical Safety Regulations and other safety regulations that are relevant to their scope of works.

The service provider shall be liable for and shall indemnify the BHC against loss, liability, claim or proceedings in respect of any injury or damage whatsoever to any property real or personal, in so far as such injury or damage arises out of any negligence, omission or default of the service provider, their servants or agents or any sub-contractor employed by them.

They shall ensure that any electrical appliances that are used are in good working order, that the electrical is neither damaged or stretched or contains any twisted or taped joints and is fitted with a proper three-pin plug top.

9. Disclosure of information and transparency

The contractor shall not disclose any information relating to the contract or the authority’s activities.

10. Fire precautions

Smoking is not permitted within the BHC. There are designated smoking areas. Use of these shall be upon approval of the BHC.

11. Site tidiness

It shall be the responsibility of the service provider to ensure that the areas of working are kept in good order. When delivering inside the premises, the staff shall ensure that all furnishings and the décor are protected. The contractor will be charged for any damage resulting from their failure to provide an adequate means of protection.

For further information, please contact Thabang[email protected].