Ghana: invitation to tender for carpentry materials

1. Scope of services

The goods to be supplied are as captured in the below table but not limited to the below. Kindly note that this is a Framework of Agreement and that it will be an order, as and when there will be a need for such items by the authority.

2. Hardware items & accessories

Hinges

Bolts

Nails

Sandpaper

Woodscrews

Self-tapping screws

Timber

Locks

Boards

Other

1” Brass hinges

11/2” Brass barrel bolt

Box of 1” metal nail

P-30 Roll of Sandpaper

Woodscrews brass 4* 1/2”

Self-tapping Screws 6 * 1/2”

2x2x16ft Odum timber

2 Lever mortise lock

3/4” Marine board

Door catcher

11/2” Brass hinges

2” Brass barrel bolt

Box of 1.5” metal nail

P-40 Roll of Sandpaper

Woodscrews brass 4* 3/4”

Self-tapping Screws 6 * 3/4”

2x4x16ft Odum timber

3 Lever mortise lock

1x2x14ft Wawa board

Floor Door stopper

2” Brass hinges

3” Brass barrel bolt

Box of 2” metal nail

P-60 Roll of Sandpaper

Woodscrews Brass 4* 1”

Self-tapping Screws 6 * 1”

2x6x16ft Odum timber

5 Lever mortise lock

2x4x14ft Wawa board

Wall door stopper

21/2 Brass hinges

4” Brass barrel bolt

Box of 2.5 metal nail

P-80 Roll of Sandpaper

Woodscrews brass 4* 11/2”

Self-tapping Screws 6 * 11/2”

4x4x16ft Odum timber

5 Lever Dead mortise lock

2x8x14ft Wawa board

Door Security bolt set

3” Brass hinges

6” Brass barrel bolt

Box of 3” metal nail

P-100 Roll of Sandpaper

Woodscrews brass 4* 2”

Self-tapping Screws 6 * 11/4”

5/8x3x8ft Odum timber

Bathroom mortise lock

11/4x12x14ft Wawa board

Kitchen Cabinet door spring

4” Brass hinges

8” Brass barrel bolt

Box of 4” metal nail

P-120 Roll of Sandpaper

Woodscrews brass 4* 21/2”

Self-tapping Screws 6 * 2”

2x12x16ft Odum timber

Mortice Lock Union

11/2x12x14ft Wawa board

Ordinary door cylinder

4” Stainless steel hinges

10” Heavy duty barrel bolt

Box of 5” metal nail

Box of P-60 Circular sand paper

Woodscrews brass 4* 3”

Self-tapping Screws 8 * 1/2”

13/4x41/2x16ft Odum timber

Union Deadlock 3 Lever

1x12x16ft Fascial board

Security door cylinder

4” Heavy duty stainless steel hinges

12” Heavy duty barrel bolt

Box of 6” metal nail

Box of P-80 Circular sand paper

Woodscrews brass 4* 4”

Self-tapping Screws 8 * 3/4”

21/2x6x16ft Odum timber

Pacco Premier door mortise lock

Olympia drop edge plaster boards

Door closer

Heavy duty dual door hinges

M6 Anchor brass bolt

Pack of 2” concrete nail

Box of P-100 Circular sand paper

Woodscrews brass 4* 5”

Self-tapping Screws 8 * 1”

21/2x8x9ft Odum timber

Hold open Button door lock

4x8x12mm standard plaster boards

Heavy duty door closer

Trap door spring hinges

M8 Anchor brass bolt

Pack of 3” concrete nail

Box of P-120 Circular sand paper

Woodscrews brass 4* 6”

Self-tapping Screws 8 * 11/2”

2x3x16ft Danyer timber

Metal door lock (Vachette) set

4x8x10mm standard plaster boards

Coat hook

Pair of Cabinet hinges

M10 Anchor brass bolt

Pack of 4” concrete nail

Pack of P-240 Circular sand paper

Woodscrews brass 5* 1/2”

Self-tapping Screws 8 * 11/4”

3x3x16ft Danyer timber

Drawer Lock

4x8x10mm fire plaster boards

Pair of Drawer Rails

M12 Anchor brass bolt

Pack of ½” Shoe Tack Nails

Pack of P-120 flat sandpaper

Woodscrews brass 5* 3/4”

Self-tapping Screws 8 * 2”

2x4x16ft Danyer timber

Cupboard Lock

Roll of Bitumen strip

Pack of ¾” Shoe Tack Nails

Pack of P-240 flat sandpaper

Woodscrews brass 5* 1”

Self-tapping Screws 10 * 1/2”

21/2x2x16ft Danyer timber

large cabinet handle

Pack of 5/8” Shoe Tack Nails

Pack of P-600 flat sandpaper

Woodscrews brass 5* 11/2”

Self-tapping Screws 10* 3/4”

51/4x51/4x12ft Danyer timber

Small cabinet handle

Pack of 1” Headless nail

Woodscrews brass 5* 2”

Self-tapping Screws 10* 1”

11/2x4x16ft Cyndarera timber

Chrome Door pull handle

Pack of 1/2” Headless nail

Woodscrews brass 5* 21/2”

Self-tapping Screws 10* 11/2”

2x31/2x16ft Cyndarera timber

Wall drop handle

Pack of 3/4” Headless nail

Woodscrews Brass 5* 3”

Self-tapping Screws 10* 11/4”

2x3x16ft Cyndarera timber

Door Handles Chrome

Pack of 11/2” Headless nail

Woodscrews brass 5* 4”

Self-tapping Screws 10* 2”

2x4x16ft Cyndarera timber

Brass Knobs

Woodscrews brass 5* 5”

Self-tapping Screws 12* 1/2”

21/2x3x16ft Cyndarera timber

Window Handles (Latches)

Woodscrews brass 5* 6”

Self-tapping Screws 12* 3/4”

2x6x16ft Cyndarera timber

Window Lock Key

Woodscrews brass 6* 1/2”

Self-tapping Screws 12* 1”

11/2x31/2x16ft Cyndarera timber

Roll of Fibre mosquito net

Woodscrews brass 6* 3/4”

Self-tapping Screws 12* 11/2”

11/2x21/2x16ft Cyndarera timber

Roll of Rubber mosquito net

Woodscrews brass 6* 1”

Self-tapping Screws 12* 11/4 “

21/2x12x16ft Shedua timber

Tin of wood White Glue 104 (750ml)

Woodscrews brass 6* 11/2”

Self-tapping Screws 12 * 2”

Tin of Wood 99 Glue (1LT)

Woodscrews brass 6* 2”

Roll of Fibre glass

Woodscrews brass 6* 21/2”

4” Metal cutting disc

Woodscrews Brass 6* 3”

9” Metal cutting disc

Woodscrews brass 6* 4”

4” Grinding disc

Woodscrews brass 6* 5”

9” Grinding disc

Woodscrews brass 6* 6”

4” Diamond cutting disc

Woodscrews brass 8* 1/2”

9” Diamond cutting disc

Woodscrews brass 8* 3/4”

Tin of Expanding foam

Woodscrews brass 8* 1”

Tin of WD 40 Lubricant

Woodscrews brass 8* 11/2”

Spray grease

Woodscrews brass 8* 2”

White Silicon sealant

Woodscrews brass 8* 21/2”

Clear Silicon sealant

Woodscrews brass 8* 3”

Door brush

Woodscrews brass 8* 4”

1/2” Ordinary Plywood

Woodscrews brass 8* 5”

1/4” Ordinary Plywood

Woodscrews brass 8* 6”

3/4” Ordinary Plywood

Woodscrews brass 10* 1/2”

1/2 White formical plywood

Woodscrews brass 10* 3/4”

2 x 4 White Formical sheet

Woodscrews brass 10* 1”

4x8x12mm PVC Sheet

Woodscrews brass 10* 11/2”

5mm Perspex sheet

Woodscrews brass 10* 2”

3mm Perspex sheet

Woodscrews brass 10* 21/2”

12ft Kitchen worktop

Woodscrews brass 10* 3”

4m aluminium roofing sheet

Woodscrews brass 10 * 4”

2” Hasps and Staples

Woodscrews brass 10* 5”

4” Hasps and Staples

Woodscrews brass 10* 6”

6” Hasps and Staples

Woodscrews brass 12* 1/2”

2” Flash Bolts brass/Stainless steel

Woodscrews brass 12* 3/4”

4” Flash Bolts brass/Stainless steel

Woodscrews brass 12* 1”

6” Flash Bolts brass/Stainless steel

Woodscrews brass 12* 11/2”

4mm aluminium roofing sheet

Woodscrews brass 12* 2”

Wood veneers

Woodscrews brass 12* 21/2”

Roll of black plastic rubber

Woodscrews brass 12* 3”

Wire Brushes

Woodscrews brass 12* 4”

Mirror Cap Screws Assorted

Woodscrews brass 12* 5”

20mm Yale padlocks

Woodscrews brass 12* 6”

30mm Yale padlocks

40mm Yale padlocks

50mm Yale padlocks

60mm Yale padlocks

Steel Wool

Mahogany Flash Doors (Medium Density)

Ordinary hard Flush Doors

Plywood Ordinary Flush Doors (Medium)

6mm Nylon rope coil

8mm Nylon rope coil

10mm Nylon rope coil

12mm Nylon rope coil

4x8x5mm PVC Sheet

2x4x4mm wire mesh

Plaster Board Screws 1/2”

3. Premises

The location and premises at which the service provider will be required to deliver goods is at the British High Commission, Accra. Full address to be provided once the contract has been awarded.

4. Customer care

The service provider shall follow best practice principles in their contact with the British High Commission. This includes, but is not limited to:

All staff under the duty of care of the service provider must wear an identity card at all times when in the premises of the British High Commission or its properties.

Staff shall work as quietly as possible and take steps to minimise disruptions.

The service provider will adhere to times set for delivery of items ordered and if due to unavoidable circumstance, shall inform the BHC within 24 hours at a rescheduled date and time to complete the delivery.

The service provider shall provide a system for the BHC to raise complaints and respond to the same within the agreed service level agreement time frames.

5. Security and access

The supplier and their team members delivering the items within the grounds of the authority shall observe the security regulations that are in place and wear and display at all times the security pass that has been issued.

The vendor’s team on this project will be required to undergo a security check by the security team of the authority before commencing work within the grounds of the BHC. Under no circumstance will unclear members be permitted to conduct work on site.

The vendor’s team shall also be subject to personal security check upon entering and leaving the BHC. Any loss of a security pass must be reported immediately to the security helpdesk

You should provide details of any vehicle that would require access to off-load materials or equipment. The vehicle is subject to a security check including by an explosive detection dog. Any vehicle entering the grounds must observe the speed limit of 10km per hour.

Access to the authority’s premises is only permitted upon prior approval of at least 24 hours’ notice. The contractor must confine his staff to the areas of working only.

6. Personal protective equipment

The Service Provider will:

supply all staff under its duty of care with appropriate Personal Protective Equipment (PPE) to conduct their work in full compliance with Health & Safety procedures

ensure all necessary PPE and tools shall be safe to use and well maintained and serviced

ensure that PPE consists of:

a coverall

rubber boots

rubber gloves

chemical splash proof goggle or glasses

a respirator

7. Review meetings

The Service Provider shall be required to attend quarterly meetings with the BHC to review the running of the contract and to resolve any contractual issues.

8. Health and safety

The BHC expects all staff and staff working on the Diplomatic Estate to observe the Foreign, Commonwealth & Development Office Health and Safety policy, the Foreign, Commonwealth & Development Office Electrical Safety Regulations and other safety regulations that are relevant to their scope of works.

The service provider shall be liable for and shall indemnify the BHC against loss, liability, claim or proceedings in respect of any injury or damage whatsoever to any property real or personal, in so far as such injury or damage arises out of any negligence, omission or default of the service provider, their servants or agents or any sub-contractor employed by them.

They shall ensure that any electrical appliances that are used are in good working order, that the electrical is neither damaged or stretched or contains any twisted or taped joints and is fitted with a proper three-pin plug top.

9. Disclosure of information and transparency

The contractor shall not disclose any information relating to the contract or the authority’s activities.

10. Fire precautions

Smoking is not permitted within the BHC. There are designated smoking areas. Use of these shall be upon approval of the BHC.

11. Site tidiness

It shall be the responsibility of the service provider to ensure that the areas of working are kept in good order. When delivering inside the premises, the staff shall ensure that all furnishings and the décor are protected. The contractor will be charged for any damage resulting from their failure to provide an adequate means of protection.

For further information on this, kindly contact Thabang[email protected].